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Specifications
Address
Plot 50361 Fairgrounds Office Park, P O Box 27 Gaborone
Match criteria
Education level
  • Degree
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Statutory & Compliance Officer

Offer stage - an offer is being made to the suitable candidate

Overview of role

Main Purpose of the Compliance Role

The main purpose of the role will be to implement and administer Compliance Management for all the regulated companies within the group (currently there are three companies).

Main Purpose of the Statutory Role

The main purpose of the role will be to convene and minute directors’ and shareholders meetings for all group companies registered in Botswana (currently there are five companies) and ensure their compliance with all the statutory requirements, under the guidance of the Group Company Secretary.

Job description

Key Deliverables of the Compliance Officer

1. Anti-Money Laundering (AML)/Counter Financing of Terrorism (CFT) duties as required by the Botswana laws:

  • Acting as the contact point responsible and liable for all AML/CFT compliance duties as per below.
  • Implement internal AML/CFT compliance programmes and procedures, including reporting and proper maintenance of records.
    • Conduct Anti-Money Laundering (AML) assessments and ensure that processes and systems meet company policies and procedures as well as regulatory requirements.
    • Conduct compliance checks on documents and sign off on behalf of compliance (i.e. KYC checks), including enhanced due diligence on high risk clients.
    • Request Dow Jones clearance on all new clients or per guidelines of the Company AML requirements.
  • Identify and report suspicious transactions to the Financial Intelligence Agency.
    • This includes the review of suspicious transaction reports made by Employees and deciding whether a suspicious transaction report needs to be made.
    • Submit such report to the FIA in the prescribed manner.
  • Carry out ongoing monitoring of ML/TF within the entity including setting up of structures that will allow continuity of ML/TF monitoring in the compliance officers absence.
    • Review KYC records on a yearly basis to ensure that they are complete, up to date and accurate.
    • Assist the Group Compliance Officer in setting up a process that identifies suspicious transactions.
    • Monitor clients and their transactions on an ongoing basis.
    • Implement transaction monitoring programme to detect complex, unusual large transactions and unusual patterns of transactions, which have no apparent economic or lawful purpose.
  • Ensure that there is ongoing training of staff on AML/CFT and keeping records of the said training and attendees.
    • Ensure that all employees receive the required compliance training on an ongoing basis.
    • All training must include the following key requirements: face-to-face delivery, the training must be available electronically, accurate record of attendance, facilitator evaluations, assessment questions on content.
  • Ensure that at all times you have full and timely access to customer identification data transaction records and other relevant information.


2. General Compliance duties:

2.1 Regulatory Interaction:

  • Review all regulatory interaction received by the Regulator.
  • Coordinate responses to all regulatory requests for information.
  • Draft the necessary communication to Regulators.
  • Manage on-site inspections and manage the report backs to Regulators.
  • Maintain strong working relationships with all regulatory stakeholders (NBFIRA, FIA, BSE).
  • Ensure that AA is appropriately represented at regulatory forums.
  • Ensure that all regulatory submissions (i.e. annual renewal fees, annual reporting, quarterly reports, monthly returns) are filed timeously.

2.2 Risk Management Plans:

  • Compile and maintain a Register of Legislation which contains all such laws, regulations, rules and standards applicable to the entities.
  • Compile and maintain a Register of Obligations listing all applicable regulatory obligations and associated key internal and external compliance risks.
  • Implement routine and ad hoc compliance monitoring procedures in order to ensure the entity is compliant with relevant compliance policies, procedures and obligations.
  • Design and implement Control Mechanisms i.e. Risk Management Plans / Self-assessments of the controls in place to meet regulatory obligations.
  • The Risk Management Plan includes coverage but is not limited to the following laws/regulations:
    • NBFIRA Act and rules
    • BSE Act
    • BSE members rules
    • Collective Investment Schemes Undertaking act and regulations
    • Competition Act
    • Financial Intelligence Act and regulations
    • Market Intermediary licensing and conduct of business rules
    • Proceeds of Serious Crime Act
    • Anti-bribery and corruption legislation

2.3 Policies and Procedures:

  • Together with the Group Compliance Officer, perform compliance planning, develop compliance policies and procedures and collaborate closely with the operations teams for each business silo as required.
  • Review and monitor internal practices and procedures to ensure compliance with regulatory and Group requirements and current policies.

2.4 Guidance/Advice:

  • Provide guidance and advice on compliance related issues to key stakeholders both within the compliance and the business silos, delivering timely, reliable and quality orientated service to stakeholders.
  • Escalate key compliance breaches to senior management and be involved in the enforcement of any remedial action which shall include disciplinary action for internal staff breaches with regard to compliance breaches.
  • Report on all new or proposed rules or regulations being introduced that may have an impact on the business.

2.5 Internal Reporting:

  • Report on compliance related matters to management and the Group Compliance Officer.
  • Compliance related matters include - imminent statutory deadlines, new legislation, rules, regulations, regulator interactions, risks, breaches and exposures, achievements, initiatives and projects, compliance implementation plan status update, any compliance audit findings, statistical reporting on compliance related themes breaches, material incidents and near misses.

2.6 Internal Audit:

  • In cooperation with the Internal Audit team, schedule and conduct compliance audits and reviews.
  • Assist GIA function with any necessary documentation and data as would be required to form an opinion of the control environment.

2.7 Training/Awareness:

  • Assist the Group Compliance Officer to identify any changes/enhancements required in terms of existing compliance related training or the need to develop new training programmes.
  • Deliver training in accordance with the compliance training program (AML, Market Abuse, etc).
  • All training must include the following key requirements: face-to-face delivery, the training must be available electronically, accurate record of attendance, facilitator evaluations, assessment questions on content.


2.8 Additional duties:

  • Investment restrictions on portfolios: Ensure that portfolios are managed in accordance with the compliance restrictions as set out in the regulations or in the segregated mandate by reviewing investment breaches and following up on resolutions.
  • Approval of personal account trading and all gifts received and given to clients and third parties by Employees.
  • Fund accounting duties that may not conflict with the Compliance Officer role such as:
    • Preparation of financials.
    • Monthly audit schedules.
    • Performance reporting.
    • Client reporting.


Key Deliverables of the Statutory Officer (Assistant Company Secretary)

  • Timely filing of all statutory returns and forms, such as annual returns; forms for director & officers’ appointments and resignations; share transfers; etc
  • Minute-taking and drafting of resolutions
  • Convening meetings in compliance with regulatory requirements, including preparing meeting packs, coordinating attendance at meetings, etc
  • Monitoring changes in relevant legislation and the regulatory environment and taking appropriate action
  • Maintaining strict confidentiality of all tasks executed

Requirements, Education and Experience

Education

  • A relevant undergraduate qualification (BA LLB or similar degree is preferable).
  • A relevant Compliance Officer’s Examination will be advantageous.
  • A Master’s qualification and/or an accounting (CPA/ACCA) qualification would be an added advantage.

Experience

  • Candidates will have no less than three years relevant experience.
  • Experience within the financial services industry is essential.

Requirements

  • Familiarity with and knowledge of the compliance and regulatory requirements of an investment bank or financial institution operating in Africa would be a strong preference.
  • An excellent command of English, both written and verbal, is a requirement of the role.

Key Competencies
The successful candidate will need to demonstrate the following:

  • Self-assurance and a confident manner
  • Excellent interpersonal and communication skills, both verbal and written
  • Established negotiation skills and sound judgement
  • Ability to handle multiple tasks within strict time frames within a fast-paced environment
  • Strong attention to detail
  • A self-starter who shows initiative and assumes responsibility for projects.
  • Ability to work independently
  • A ‘team player’ who interacts confidently with senior management, clients and professional advisors
  • A strong work ethic

Location

Gaborone

Address

Plot 111
Ground Floor-North Wing
Millenium Office Park
Gaborone International Finance Park

Postal address:
Private Bag BR 198
Broadhurst
Botswana

Contact information

Tel: +267 391 3996
www.staffwise.co.bw
admin@staffwise.co.bw
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