Gaborone

Leasing Agent

This role is now filled and congratulations to the successful candidate

Overview of role

The Leasing Agent’s key role is to generate leads and convert these into successful deals in line with provided targets and manage this via the provided Lead Tool. The agent will be responsible to enforce the provided marketing strategy and report to the Leasing manager within and agreed format.

Job description

  • Load online ad’s on a daily basis in line with the provided format and standards
  • Follow up all leads from all sources and record on / update lead tool daily
  • Converting leads into on-site visits to successfully close deals on site
  • Strictly adhere to leasing and rental-viewing procedures as per training received
  • Complete a market research and surrounding area knowledge report within and agreed format. Provide this to your leasing manager every second month
  • Enforcing the provided marketing strategy as provided by the leasing manager, this includes, for example, ensuring that boards are in place and visible as instructed
  • Conduct move in’s, ensuring that leasing procedures are followed and all documents are fully completed and correctly signed (including if working with a team mate on site).
  • Prepare for hand-over meetings as per requirements set out by Leasing Manager
  • Plan and manage new deals to ensure that unit numbers are fully confirmed, payments made and move-in’s confirmed by 13:00 a minimum of 48 hours before occupation date
  • Responsible for ensuring on-site office is fully operational e.g. stationery, working equipment and on-site office / show house is clean and tidy
  • Shows initiative by identifying marketing trends
  • Prepares and submits weekly reporting within an agreed format
  • Discuss & try save notices with tenants and provide evidence i.e. completed notice form with comments of your discussion with them or email (including to confirm verbal discussions)
  • Strict adherence to various turn-around times and requests provided by Leasing Manager
  • Notify Leasing Manager of any on-site problems or issues. Applies knowledge to anticipate problems before they occur and takes pre-emptive action by suggesting potential solutions.
  • Assesses applications with high-attention to detail to submit fully completed applications.
  • Must communicate professionally and appropriately with colleagues and tenants
  • Must maintain a professional attitude and appearance at all times
  • Complete/update Visitor Book and update Lead Tool

Note: The responsibilities are not limited to the above and may vary or change as per business requirements.

Requirements, Education and Experience

  • Must have an understanding of the current market conditions, such as market-related prices, competitors, demographics and surrounding area
  • Must be able to compile reports as required
  • Strong time-management skills
  • Strong people and salesmen skills
  • Must be self-motivated and target-driven
  • Must be able to communicate effectively and professionally with a high proficiency in English.
  • Must have adequate understanding of current computer software
  • Must be able to work under pressure and adhere to set deadlines
  • Must be flexible with working hours and be available to assist with after-hours emergency situations
  • Must have a current, valid driver’s license / able to organize own transport
  • Must request keys from Leasing Manager at least 48hrs before required
  • Must be able to report to Leasing manager on a weekly basis
  • Must be able to fulfill the role of a Building Manager as required

Location

Gaborone

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