Executive Assistant

Offer stage - an offer is being made to the suitable candidate

Job description

The following shall be the basic functions and principal accountabilities of the Personal Assistant:

1. Assistant

  • Manages CEO’s diary and makes appointments.
  • Helps CEO to manage output, workflow and deadlines.
  • Liaises with clients and other staff.
  • Collects and opens all mail addressed to the CEO.
  • Maintains confidential files.
  • Tabulates and retrieves CEO’s official expenditures and claims.
2. Secretarial
  • Screening phone calls, enquiries and requests.
  • Takes minutes for meetings as required.
  • Drafts, types and dispatches all the CEO’s correspondence.
  • Liaise with relevant individuals, external organizations' etc. to arrange meetings, prepare agendas and draft minutes.
  • Devise and maintain a comprehensive filing system (both electronic and hard copy).
3. Administrative
  • Responsible for CEO’s travel arrangements.
  • Procurement of office requisites.
  • Supervises the Receptionist, Office Assistants and/or interns.

Qualifications and Experience

  • Possess a Business related Degree or Social Sciences Diploma in Public Administration or Secretarial Services from a recognized institution.
  • Experience with PA/secretarial experience to senior management level is an added advantage as would be direct work experience with the HR function.

Core Competencies

  • Excellent verbal and written communication skills
  • Superb organizing and coordinating skills
  • Attention to detail
  • Ability to work under pressure with minimum hand-holding
  • Willingness to be continuously learning
  • Recording minutes of meetings
  • High level of integrity and ability to maintain confidentiality
  • Proactive and results orientated

Technical Competencies

  • Computer Literacy

Company profile

A variable rate loan stock company listed in the Botswana Stock Exchange. The company was listed on the 15th of June 2011 at a price of P1.50 per share and a market capitalization of P420 million. For the 2017/18 financial year, the property portfolio grew by 25% relative to the previous year, P778 million to P970 million.

For the reporting period, the company recorded a profit before tax of P94.8 million. Distribution declared for the 2017/ 2018 financial year amounts to P37.8 million. At the end of the financial year, market capitilisation stood at P515 million.
This company owns a number of properties in Botswana, with investment highly skewed in favour of industrial property, followed by hotel space, commercial office space, retail space and residential space



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