Gaborone

Documentation & Distribution Manager

Shortlisting stage of vacancy - only shortlisted candidates will be contacted

Overview of role

Responsible for vetting applications for registration of members and ensuring data entering into database, accurate records and produce statistical reports, and distribute royalties.

Job description

1. Financial

  • Develop and manage annual budget for the Documentation and Distribution unit and submit budget for review requests
  • Ensure all monies and fees are collected and lodged

2.Internal Processes

  • Develop documentation and Distribution strategy for COSBOTS
  • Design and implement programs to provide management information
  • Identify contacts, Register Process application forms
  • General Assignments from members
  • Acquire monitoring system
  • Develop an authentication system
  • Develop a performance capturing process and security measures around these processes
  • Establish distribution processes
  • Agree on payment methods and turnaround times
  • Designs and implement appropriate backup and recovery systems
  • Maintains records regarding registrations of artists and other members and partners
  • Liaise with overseas registers regarding information exchange for record keeping and registration purposes for broadcasters, artists and other partners
  • Measurement of Key Performance Indicators within the business plan and feedback to CEO via monthly, quarterly business review meetings
  • Independently oversees and coordinates documentation and registration negotiates according to COSBOTS’ standards
  • Reviews and supports existing and new business models and act as an advisor to COSBOTS management regarding registration and documentation
  • Maintains records regarding registrations of artists and other members and partners
  • Addressing queries made by artists and the public
  • Approve and/or reject applications in accordance with policies, procedures and regulations laid down by COSBOTS
  • Liaise with overseas registers regarding information exchange for record keeping and registration purposes for broadcasters, artists and other partners
  • Measurement of Key Performance Indicators within the business plan and feedback to CEO via monthly, quarterly business review meetings
  • Independently oversees and coordinates documentation and registration negotiates according to COSBOTS' standards
  • Reviews and supports existing and new business models and act as an advisor to COSBOTS management regarding registration and documentation

3. Customer Perspective

  • Identify right holders, Contact, negotiate to maintain a balance in stakeholder relationship and serve our customer needs
  • Establish customer focussed approach,
  • Define how COSBOTSs offering to customers will be perceived,
  • Identify all stakeholders
  • Identify all the needs of the stakeholders,
  • Establish methods to cater for the needs of all stakeholders

4. Risk and Compliance

  • Prepares & presents risk evaluations and mitigation plans in cooperation with other process stakeholders

5. People Management

  • Manages the DD team to be able to achieve set objectives

6. Safety, Health and Environment

  • Manages and coordinates the implementation of safety, health and environmental programme in area of responsibility

7. Subordinate Effectiveness

  • Manages key effectiveness areas of subordinates by setting , monitoring and reviewing performance and taking remedial action as necessary

Requirements, Education and Experience

  • Bachelor’s Degree in either Social Science, Business Administration, Information Management, Records Management or equivalent
  • Seven (7) years’ work experience, two (2) of which should be at senior management level.
  • Qualification or experience in Copyright / Intellectual property administration and database management is an added advantage

Closing date 18th February 2019

Location

Gaborone

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Specifications
Match criteria
  • Degree
  • Accountancy/administration
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