Staffwise
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Specifications
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Education level
  • Diploma
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Executive Assistant

New vacancy - open to all applications

Job description

  • Actively manage the calendar, meetings, logistics, travel, etc. for the Audit Partners
  • Plan and provide administrative support for the Audit team
  • Audit Report Issuance - supporting the Audit team, perform quality checks on audit reports, including email final audits reports to distribution list, ensuring the limited distribution disclaimer is affixed, check for spelling or grammatical errors, and errors on distribution lists, etc.; maintain electronic files for internal audit reports, external audit reports and external correspondence
  • Completes a broad variety of administrative tasks for the audit department and Practice Leader as well as Partners including: managing extremely active calendar; expense reports, composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, agendas, and compiling documents for travel-related meetings
  • Successfully completes critical aspects of deliverables with a hands-on approach including drafting of financial statements
  • Formatting, proofing and editing client financials with a very strong attention to detail
  • Preparation of professional documents including letters, memos, proposals, and presentations. General understanding of Excel and basic functions and formulas

Requirements, Education and Experience

  • Diploma in Secretarial Studies, Diploma in Business Administration and or equivalent
  • Five to seven years of administrative support experience in a corporate or professional services environment
  • Must be Word/Excel proficient with a typing speed of more than 50 words per minute. Thorough knowledge of a Microsoft Excel, Word and Powerpoint; Outlook Mail and Calendar; advanced administrative and analytical skills
  • Must be able to multi-task and prioritise efficiently and effectively have experience supporting partners, and or managers
  • Strong editing and writing skills required – will be tested and high level of detail, a must
  • Treats sensitive or confidential information with appropriate discretion
  • The responsibilities will involve events management – experience in this area will be an advantage
  • Excellent organization skills and ability to multi task / management of a number of different and often conflicting objectives, projects or activities at one time
  • Strong interpersonal skills and ability to manage relationships across all levels and Excellent English communication skills are required
  • Track record of high performance with focus on quality of work performed

Company profile

Company - Confidential

Location

Gaborone

Address

Plot 111
Ground Floor-North Wing
Millenium Office Park
Gaborone International Finance Park

Postal address:
Private Bag BR 198
Broadhurst
Botswana

Contact information

Tel: +267 391 3996
www.staffwise.co.bw
admin@staffwise.co.bw